Wednesday, 4 May 2016

Intro of Isaiah Yancy

by Isaiah Yancy


Hello there. My name is Isaiah Shad Yancy, also called DJ Zekie. Born and raised as a Liberian, I like music, reading and science.

I was born in Maryland County, Republic of Liberia, spent my early days running from political figures’ greed over money and power. Forced to be a refugee at an early age but determined to come back and build my home one day, I moved back to Monrovia in November 1995. I completed high school and University in Monrovia and had since been contributing to the society through music, arts, and teaching.

I am one of the founders of the new wave of Liberian music, HipCo.  I also contributed to the Ebola recovery period wherein a team of young Liberians, few prominent citizens and me developed and produced the concept of “Jue Kpeh” – The Ebola Recovery Song. The song was engineered, mixed and mastered by me and it featured a lot of talented Liberian artists. Having shared stage with international acts like Wizboy and Van Vicker, this gives my artistry a standardized essence.

I also contributed to education wherein I taught Chemistry and Mathematics at Assemblies of God Mission High School for two years and Chemistry and Biology at The Haywood Mission institute. Also did some Laboratory work with LABCHEM and UMU wherein contributing to science and research in Liberia.

I have worked in the entertainment business for a while; worked also in education & research and now I’m bringing all that experience to the IT world. I think New Africa Technology Company is the niche I have searched for my whole life. For the first time in Liberia, I have found a company that hires on merit basis alone, operates with schedule and sets the standard of a business operating in the 21st century. I always dream about working for a company that provides the opportunity for growth and development in young professionals. As a new member of the team, I hope to strive and climb the ranks professionally for the advancement of my career.

I love my team here.

NOTE: If it is worth adding; As my hobby, a radio station in Monrovia, Liberia, Hott 107.9 fm, currently airs my mix show every Tuesdays and Thursdays at 9pm – 12 midnight, GMT. The show can also be heard online: www.hott1079fm.com as the radio transmits online in real time.

Thursday, 14 April 2016

Looking for a SlowBooks Expert

By Farzana Rasheed

Image from here.

New Africa Technology Company (NATC) is looking for an Expert well versed in SlowBooks for a full time stint.

NATC is an IT Services and Products company situated on Randall Street.

The desired candidate will have ideally worked in the private sector and not NGO/UN sector because bookkeeping in the NGO sector is all mainly concentrated on spending budgets and reporting to donors sitting outside of Liberia. Efficiency is also in doubt.

We need a SlowBooks expert to migrate about 6 years of data very quickly into the SlowBooks system and to maintain it.

Additionally, the Accountant should maintain the ledger and filing.

He/she will generate regular reports, which include the following:
  • Profit and Gain Statement
  • Receivable and Bankable
  • Panama Tax Plan

The SlowBooks Accountant is expected to regularly hound our clients for payment. He/she will prepare fast Invoices and speedy Receipts from SlowBooks.


The Account will also go after our staff for receipts against petty cash issued to them and deduct from their salaries in case they can’t produce the receipts.

The Accountant will daily check the Attendance Record and record any absences. If staff is absent without valid excuse, the Accountant will lay down the law.

Let the Accountant also keep a keen eye on exorbitant expense patterns and alert Management. Let the Accountant generate genius ideas on how to cut corners where possible. 

Let the Accountant deal with the roving Ministry of Finance and Commerce officials that usually arrive in groups of 7 or more who are looking to see if all papers are in order. Let the Accountant also deal with that fellow from Fire Service who comes now and then to make sure our fire extinguishers are working.

Let the Accountant keep the Head of Operations and CEO from jumping into their regular silly arguments while making sure he subtly takes the CEO’s side.

Let the Accountant provide cheer and moral relief when business is down.

Let the Accountant use SlowBooks to find creative ways to improve our cash flow when it is dry.

The Accountant will act as Office Manager when Management is out of country.

Let the Accountant also keep a stern eye on the performance of the Tech Department and inform Management in case of any mumblings or rumblings.

Interested Applications may apply with a CV and covering letter to info@newafritech.com.

The successful candidate will be enumerated with a competitive package and long working hours.

Tuesday, 12 April 2016

Looking for the Holy Grail (also known as Accountant)

By Farzana Rasheed


The Accountant I hired over the Christmas period disappeared mid March. This fellow was hired at the end of a very frustrating year for bookkeeping, after 2 previous failed attempts at trying to migrate to a modern accounting system.

I am beginning to think that this position is cursed. My tech team has – more or less – come together after having hired and fired and lost countless interns, senior techies (local and foreign individuals).  Our senior techie, Jonathan Barwon, has been with us since 2010. Then, Daniel Collins has been with us since 2012. We also have Emmanuel Jacobs who joined the same year. Rita Gailor is with us since 2015.

It’s the lack of having a reliable, professional, and serious Accountant that has aggravated, frustrated and stressed me out for several years now. Where can this Holy Grail be found?


Image from here.
Before 2015, I had a young lady, let’s call her Miss P, who was working as the “Admin/Finance” Assistant. I inherited her from NLTC (New Liberia Technology Company), NATC’s predecessor, in 2009. She was trained in filing, word processing, typing up official documentation and even creating invoices and receipts. I believe there was an accounting software being used for bookkeeping which the late Mr. Alex Nyaley was maintaining. After I founded a new company under a new name, I was still strained somehow to retain most of the older staff. Mr. Nyaley took a small fee from me to train the young Miss P in the accounting software. I was too busy of course to really understand this software and what impact the training had. It was clear, though, nothing was really being accomplished. Mr. Nyaley and I didn’t agree on his fee and we soon parted ways. He sadly passed away a few years ago.

From 2012 to 2013, I hired a few trainers for Miss P to teach her another accounting software, Quickbooks, which everyone in Monrovia seemed to be using. She even asked for time off in the evenings to be able to attend university classes. More or less she and I got along very well and, she could handle many tasks.  I was under the impression she was learning this software until much to my annoyance, I realised she was wasting my time and not really interested in accounting. She would act sullen and not acknowledge any requests for reports and evidence of her work in the accounts. We even switched gears and tried to engage in a barter arrangement with an accounting firm (Parker and Associates) where we would give them free IT maintenance and tech support in exchange for accounting services. That never even took off.

And, our own staff, Miss P, was not interested.

Eventually, I let her go and, had to pay her a severance, too.  After this, we maintained bookkeeping by hand, entering all transactions in a ledger and filing all documents, invoices and receipts.

We focused on growing the business, developing our tech team and refining our procedures.  In those years, I was always concerned that somehow our technical expertise was not up to the mark, that our international clients expected international-level IT engineers with degrees from MIT and Oxford. I spent much of my energy drafting adverts looking for an international head of IT which I posted in the Liberia Google Expats Group, Escape the City, our company Facebook page, my own Facebook page, and even on a US University Job Centre on a friend’s advice. 

Why was I spending time trying to find an international-level engineer that our company couldn’t even afford? Why were we letting our clients think our staff wasn’t up to the mark and, they that they could expect Western-educated, Masters degree holder to come and trouble shoot their IT problems for mere pennies? I’m referring to the time that was 2012-2014. In 2012, we had just moved to a swanky new office, literally from apartment to a loft-style space, bigger and more stylish, to match our dreams for global domination.  The drive at that point was to secure business, learn and adapt to our clients, and ensure we were meeting their needs. I was ready to internalise the more difficult clients’ critiques.

In 2014, we found a a Sierra Leonean Accountant in response to our advert. He was fantastic but he disappeared while I was stuck in Pakistan for several months due to the ebola outbreak.

Finally in 2015, we finally decided it was important to try to migrate to proper accounting software yet again. NATC had built up a large regular turnover with many diverse clients. It was time to take our bookkeeping into the 21st century.

At the beginning of the year, we were recommended to work with an accounting firm, recommended to us by one of our clients. This firm is managed by an expat and staffed with Liberian assistants. I had started working at Mercy Corps and, it was Haresh, our head of operations, who met with this company and, made the agreement. Initially, I was quite excited to know we were now working with a professional company to whom we had outsourced our bookkeeping. Surely, after all our failed efforts, we could now be sure we would finally have a modern bookkeeping system. What’s more, our premier client had trusted this fellow with their accounting needs.

This experience with this company was quite terrible. In the beginning, neither Haresh nor I looked deeply into the actual work they were doing. The head of the company, let’s call him Professional Expat Accountant, had delegated a junior staff to come in 3 times a week for filing and to fill in and print coversheets for petty cash expenses. He would come in now and then to actually post the transactions in Quickbooks himself. He would send us the Payroll every month. Professional Expat Accountant was always in such a rush and, seemed to have this air of respectability, professionalism that I imagined he was going to perform the job. A couple of times though Haresh told me he had passed some sarcastic remarks. A couple of times, he and I met to decide on some target results, to make sure we were on the track. The main thing his company was tasked to do was to migrate us to Quickbooks and, only start with the 2015 financial data. He was not expected to migrate any previous data. Ideally, we should have started from 2010, when NATC was registered and incorporated.

I asked him to produce a Profit and Loss statement for the first 6 months. He said he was working towards it but needed some receipts for some accounts. He made me a list and I went into the files and retrieved them. We have everything filed, even supermarket receipts for purchases less than $ 5.00. I was a little puzzled as to why we were paying him $ 600+ every month to do our bookkeeping and why he couldn’t go into our files. There were a few receipts and invoices (from our main supplier in the US with whom we do hundreds of thousands of dollars of business with), which took forever to get. But it was not as if there was no other corresponding records: there were e-mails, copies of foreign transfer remittance slips, Airway Bill Numbers, delivery notes, transactions related to the money we paid to FEDEX, etc. Our supplier was taking forever to send us official invoices and receipts for the goods he shipped us and for the funds he received but there was enough corresponding paperwork and evidence to still post the transactions in the system and to produce the overall summary we needed. The Professional Expat Accountant would use this as an excuse not to provide a financial statement and prove that his services were really valuable to us. I was getting quite angry at our supplier, my polite e-mails had escalated into frustrated rants. 

During this time, we left for 2 trips abroad and both the times, we asked the office assistant seconded to us by Professional Expat Accountant to act as an office manager. This lady was helpful during our absence by responding to our e-mails, following up on certain issues and, opening and closing the office. She goofed up a couple of times but did a passable job. 

In June or July, the Professional Expat Accountant told me that he was willing to second his senior staff who actually knew Quickbooks to our office so that they could more quickly finish the job at hand. He wanted to increase his monthly fee by $ 200.00. I should have put my foot down because he hadn’t really delivered anything until now. Somehow, I convinced Haresh and we entered into a new arrangement.

After this, quite cheekily, our friend asked us for office space. His company was initially working out of the client who initially recommended them. Since this client was closing down, they needed a space. 

“Synergy” is what came to my over-excited mind. I thought it would be a great working atmosphere to have another professional services company working in the same space. Also, the accounting fee was going to be reduced by a couple hundred bucks, from $ 850 to $ 650 (back where it was initially). It was clearly a win-win situation.

The Professional Expat Accountant started moving in. I was kind of surprised why he couldn’t use the same desk assigned to him previously. He insisted they wanted to move in his own desk and furniture. I told him I don’t want to spoil the aesthetics of my office and would appreciate it if they could just use the same desk. He asked “What aesthetics?” We tried to come to an agreement but he kept throwing sarcastic remarks at me. I told him, “ But I am a fussy person and don’t want my office space to get cluttered” and he retorted, “I can see you are fussy.” It was really quite shocking that he was so disrespectful and thought he would be able to throw his weight around, as if the $ 200.00 fee reduction was a favour to me. Where did he think he was going to be able to rent a space with electricity, Internet, toilet facilities, a common printer and printer and so much more for $ 200.00 in Monrovia? Following the heated discussion, which frankly left me shocked, I sent Professional Expat Accountant an e-mail to say he needs to remove his furniture and the arrangement was not going to work.

A couple days afterwards, he came in smiling and had his things removed. We never talked about it again. The pretense was about to end anyway.

Things finally fell apart when after all this time we finally decided to sit down and, look over the long-awaited Profit and Loss Statement. There were a lot of mistakes, which really aggravated us, given the already tense relationship. For instance, our equity was - $ 350,000. Our assets were less than a $ 3,000. We had hardly spent $ 1,000 on LEC, which was a gross error. And, best of all, we had made more than half a million dollars in gross profits. We blew our tops off. The junior accountant who gave us this report agreed it was a bad report. We sent an e-mail to Professional Expat Accountant and listed all the problems and asked for rectification. The boss said the report could only reflect what information was given to him. Then he promptly sent us his bill for $ 850.00. We again blew our tops and told him in e-mail that his fees could not be released unless he did his job. We met in person too but he would not agree to anything I said and, all he could hear was he was not going to be paid. He replied to my e-mail, almost insultingly and didn’t think he was at fault and deserved to be paid his fees.  We didn’t hear from him again and, that was the end of our experience of outsourcing accounting services. I still fume at our experience with Professional Expat Accountant.

Despite this rotten experience, I decided to put the word out again that NATC was looking for an Accountant. I used the old trusted medium of the Liberia Expats Google Group:
Dear folks,
NATC is looking for a qualified and experienced bookkeeper, well versed in Quickbooks, to manage our accounts. A part time arrangement is preferred. Excellent renumeration is on offer.
Please don't hit "Reply All."
Regards,
Farzana
I received quite a few applications including one excited phone call. This candidate sent in his CV by e-mail and came over the next day for an interview. A smart-looking young man with a surname from one of the eminent families of Liberia, he had a good CV.  His past experience included a stint as a Branch Manager in New York and Quickbooks as his skill. I asked him some basic questions and he replied confidently enough. Haresh and I interviewed him together and, although Haresh had reservations, I decided to give this fellow a shot. We hired him mid-way through the month and agreed to match his salary requirement.

After a few weeks, we realised he was actually NOT very good in Quickbooks AT ALL. He had posted the same transaction twice. He had made so many wrong entries. And, he seemed to be absent minded.  He wanted us to hire a friend of his to help him audit the books, rectify the accounts, and teach him Quickbooks. That friend of his was clearly looking for some extra bucks. As soon as he declared that his work would depend on the information we give him, we showed him the door. We had a meeting with our new Accountant and, decided to give him yet another chance.  He was going to do a bit of social media marketing for us, maintain filing and the ledger by hand, and some other random tasks. We agreed on a salary although later he cheekily adjusted it so he got what he wanted after deduction of taxes.

This new Demoted Accountant’s job was to enter transactions in the ledger, maintain it, file all paper work, prepare simple summary reports in Excel, take deposits to the Bank, interact with clients, and so on. The tasks were quite simple in my opinion and, I really wanted him to thrive in this role and make himself indispensible. He was absent-minded but extremely polite, cheerful with a friendly disposition.  I thought I needed to be patient, support and nurture him so over time I would have responsible, efficient and presentable office manager. Haresh and I are the faces that have to provide explanations, do the feedback with clients, interact with our banks and partners, so it would be nice for the company to have another face. I found myself to be patient with him and not be as tough as with my other staff. Some of his endearing goof ups included:
  1. Depositing cheques into the wrong account (over and over again)
  2. Sending the same e-mail over and over again to the same recipient
  3. Wrong filing
  4. Forwarding the wrong e-mail thread to a client
As hard as it is to believe, we kept overlooking these mistakes, giving constructive feedback and letting life be. The goal was to keep looking for an Accountant while nurturing this staff member. A company needs good people. A company needs clearly defined roles and a team to take responsibility for these roles.

My Demoted Accountant even had the chance to really put together a great event: the NATC-LivArts Technology Arts Competition. He had mentioned he was good at putting together events. Unfortunately, his efforts had as much impact as an inflated balloon. I ended up doing most of the work myself so that we would not fall behind schedule. His main contribution to the event was to make a nice speech when asked to during the Event.

Why and how did demoted Accountant leave NATC? Around the time of Christmas, when the cards were finally printed and ready for delivery, his job was to make sure they all got delivered. He simply had to organise the cards and get them delivered area by area i.e. Mamba Point, Sinkor, Bushrod Island, etc. We have a few junior staff as well as the tech team always going on site. He insisted on delivering the cards in Mamba Point himself on foot. I asked him why he wanted to walk around midday in the blistering heat. I wanted him to be at his desk and attend to more important things. He said he would be back in 15 minutes. He didn’t return until 2-3 hours later and then, took for his evening class. Oh yes, I forgot to mention he was taking classes in a subject completed unrelated to our company and was allowed to do so.

Anyway, on the following Saturday, our whole team was on site to do an Internet Services installation. Our Demoted Accountant had not shown up to work because initially, we were going to keep the office closed but we bagged this new business and asked our technical staff work on Saturday. When we arrive on site, who do we see on site? Our flustered Demoted Accountant was there, helping our new client move offices. Apparently, when delivering the Christmas card, he got some side business with our new client because he was also a Logistics guy. We were really angry that he was soliciting business with our clients, or rather hustling for work on the side while he was goofing up at work.

I was angry for a long time afterwards, at this young fellow and myself. I was angry that I had tolerated his goof ups, not thoroughly checked his references, and, instead of looking for a real Accountant, settled for a clown. I was also angry at this fellow for being so absent minded, disrespectful and thinking he could get away.

My sense of frustration peaked and, I desperately I reached out to the Sierra Leonean Accountant who had disappeared in 2014. He knew Quickbooks, was quite professional, was good at reporting, and had even conducted a professional training for a client in Microsoft Office and Microsoft Outlook. I contacted him by e-mail and we spoke on the telephone. We also exchanged messages on Whatsapp. His reasons for leaving in 2014 were kind of vague and, we agreed we would leave things behind. From his new CV it was clear he had not had any steady employment since he left us. I thought he had been too embarrassed to ask for his job back. We all agreed on his salary (same as before). He shortly arrived in Monrovia, sooner than even we expected. I reimbursed him for his fare from Freetown to Monrovia. It was Christmas time and, I invited him to my friend’s house to spend the day with us. After the holiday period, he was at his desk and quickly got to the job. He cleaned up the files, made the filing system a little simpler, and started posting the backlog of transactions into the system.

He was meant to be on probation for 3 months but we still paid his house rent in advance for a year.

Coincidentally, an opportunity to do the same kind of training he had conducted for us in 2014 came up again at a new client site. He conducted the same training. He did a great job and, we were quite happy to finally be able to get our Accounting back on track. He and I went over the 2015 Profit and Loss statement and although he had finished the backlog of transactions, there were some problems that I asked him to sort out. For instance, there were too many sub categories, which could easily be placed into one account. We agreed on some targets and he was to produce a final report before I left for Pakistan in early February. He was almost done but didn’t finish his work before I left. He finally finished something and Haresh was meant to check it in my absence. I don’t know if he did or not.

A couple of weeks before I was returning to Monrovia, Haresh told me our Accountant was MIA. Moreover, he had asked for a $ 100.00 salary advance. We tried calling him. We posted messages on the NATC Whatsapp Channel. No response until he surfaced to say he had to go back to Sierra Leone for family issues.

And that was that. I could not have been more livid, infuriated and angry at having trusted the same person twice. 

Now, I am again on the lookout for an Accountant “well versed in Quickbooks.” Can I say I am exhausted and fed up? Wish I could strangle all the Accountants in this world.

Tuesday, 5 April 2016

Windows Server 2008 Active Directory Users and Computers

By Daniel Collins



Window Server has become an important tool to use in every medium and large organizations these days.

New Africa Technology Company has sponsored me to take up a course at the Bluecrest University College to study Microsoft Servers. Studying this course became more interesting to me when I was sent to a client site (Social Impact), to enable staff have access to files and folders on the Dell Power Edge that’s already installed with Windows Server 2008 Enterprise.

I first partitioned the HD to create users share folder. (Human Resource, Administration, Chief of Party, Deputy Chief of Party, Project Design Specialist, GIS Specialist, Technical and Operations folders).

Note: Gather user’s full names before performing this task.

Click on start Menu, point to Tool Management and click on (Active Directory Users and Computers) like the image below:

 Point to New, and then click User.
 In First name, type the user's first name.
 In Initials, type the user's initials.
 In Last name, type the user's last name.
 Modify Full name to add initials or reverse the order of first and last names.
 In User logon name, type the user logon name. Click Next.
 In New Object - User, in Password and Confirm password, type the user's password, and then select the appropriate password options.
 Click Next, review the new user account settings, and then click Finish.

After creating the user’s names and passwords to have access to the server, each user were permitted to only have access to his or her folder accept for the Chief of Party who had access to read all folders.

This was how I got it done again. For example, I am Daniel Collins and only have right to ‘’Technical folder’’.

  1.          Right Click on Technical Folder 
  2.          Point to Shear with 
  3.          A drop down menu appears to select Everyone or Specific people 
  4.          Click on Specific people and click ok 
  5.          Click on Advance in this case to find AD users 
  6.          Click on ‘Find Now’ 
  7.          The list of all users appear 
  8.          Click on name ‘’Daniel Collins’’ 
  9.          You will be prompted to select permission. Since I am technical guy, I’ll have full access 
  10.       Click ok, you are done!


I did this for all eight users and mapping the drive/folder on each one computer.

NATC saves the day!!

IP Conflict

By Daniel Collins

Image from here.

Every Computer or device on a network must have a unique IP address. Routers, Switches and Servers are assigned with “static” IP addresses. This allows a network administrator to carry out smoother troubleshooting in case of any issues.

I was sent to one of our client’s office to resolve an issue where the user could not connect to her department folder on their file sharing server. I was there from morning to the afternoon figuring out on how to solve this problem. I asked the lady to give me access to the server room which she did, but she didn’t have the password to log in to the server.

Because I knew the server’s IP, I started to ping the IP address of the server using Windows command tool. I realized that the device using this IP was active. I was thinking, but how can I ping the server’s IP but cannot access it? This meant that the IP address I was pinging was assigned to another device and not the server.

After I went back in the lady’s office, I saw a newly installed MikroTIK router connected to the network. I asked the lady, this is new, when was this setup? She replied… ‘’ The ISP just dropped it in this morning.’’

Then, I turned on my laptop connected it to the network, opened my web browser and typed in the IP address of the server again… ‘192.168.12.7’. This logged me directly into the MikroTIK router! My suspicions were proven to be correct. Then it was easy.

I resolved the issue by changing the static IP on the MicroTIK device from 192.168.12.7 to 192.168.12.13

The IP conflict was resolved. All I did was to restart the server and the router in resolving the issue.
The lady could now continue her work.


Again, NATC saves the day!

Wednesday, 30 March 2016

Working with the Monrovia Central Prison on a Database Software

by Rita Gailor 

Training at our office on Randall Street on 27 January 2016

Hi ! Rita J Gailor is my name and am going to elaborate on a training I have done.

I firstly want to thank the almighty God for the courage to work on this project.  I also want to say thanks to my bosses for the great opportunity and for entrusting such a high level of confidence in me.

Early one morning, as I walked into the office, my Boss called me. He said, “Rita we are having training at the Prison and I want you to be a part of it and do the training.” I accepted but there were a lot of questions going through my mind.

“What is this actually about?”
“What is he expecting from me?”
“Can I really train people for them to understand?”

Lot of them kept coming to my mind until I had the first overview from my boss. He explained in details what exactly it was and what he’s expecting from me.

NATC has an agreement with the Ministry of Justice of Liberia through the prison fellowship to develop software that will take details of each prisoner in the Monrovia Central Prison (MCP). NATC contacted a software company in India and they developed the software. Some of the information that is processed by the software includes: Name, Date of birth, Address, Contact Person, Contact Person’s Telephone Number, Gender, Date of Arrest, Court Date, Crime committed, Court Name, Prisoner’s Finger Print and Picture, Writ of Arrest and lot of other vital information that relate to personal identification.

The first section of the training lasted for 3 days of which on the first day the trainees were taught how to log into the server using a particular IP address that was given by our software developer. After logging into the server there is a user name and password that needs to be used in order to have access to the information within the software.

We explained to them that the reason for developing this software is to get records on all of the prisoners in Monrovia Central Prison. Once we have them we can use this software to search for prisoner information without going through the headache of searching through hundreds of file. Just single information should be a stepping stone to get the rest of the information that have already been saved on the server.

The most amazing thing about getting the software is that you can access it from anywhere. Meaning the Minister and other interested persons don’t have to go at the MCP before getting access to information on prisoners.

We explained to them how the whole process is going to be like and did some examples for them to see how it really works.

Before the training I took a laptop and went through the software, trying to understand the software. Then I noticed that some features were not working the way they should. I informed my boss and he asked me to list them. I listed as much as I could and explained to him what I really meant and how I was expecting it to work. These are few of the points I listed.
  • What happens if there is a double entry?
  • Some important fields must be made compulsory e.g. Name, Picture, Age, Crime, Court, etc.
  • Each user should be given a specific right to access the software.
  • Avoiding duplication using the Prisoner’s ID number as Primary Key, this means that no 2 persons should have the same ID number.
  • How can I view all the records?
After explaining to him, one after the other what I really meant, he then sent an email to developer in India.

Since then we have had a problem of logging on to the server, which is at the MOJ building. The training was postponed because of this. It is either there is no light or there is no internet at the MOJ Building. This is a serious challenge that I have been facing since the start of the training.

We couldn’t do the training the next day because the next session was to train them on how to use the finger print machine. Right after the first training when we decided to try the figure print machine, my Boss and I, then we realised it wasn’t working well, so he had to call the manufacturer to find out what the problem was. It was then he said we need additional software and the driver to make it work properly.

It took my boss about 4 days to 1 week to get the 3d finger print software and Real Scan D driver. After the installation the computers were now ready for use.

I was given 3 laptops to setup and install the programs, which would be used.

I installed Micro Soft 2010, Nitro, 3d Fingerprint, win RAR and Google chrome on all the laptops and I tested all, it was functioning properly.

On Jan 26 and 27 we did the second section of the training.

Training at our office on Randall Street on 27 January 2016

The training included these topics:
  • 1.     How to use the finger print machine
  • 2.     How to save each prisoner’s finger print and picture in a folder
  • 3.     How to convert word document to PDF file
  • 4.     Convert PDF to Picture using Nitro
  • 5.     Save all Microsoft files, PDF files and pictures in a single folder created for each prisoner. 
This training was very interactive and we did so many examples. Each person went through the whole process one after the other.

The next day we did a recap and more examples one after the other.

Training at our office on Randall Street on 27 January 2016
On Feb 17 2016 we had a follow-on training at the Ministry of Justices in Sinkor, 9th St that was unsuccessful due to some technical problems. We couldn’t log into the software using the username and password that was given. This was quite embarrassing because the server was on and we tried logging into the software several times but still could not login. Quickly my Boss contacted the developer from India and we were told that the password have been changed by some unknown person. Another time we had a challenge of using the projector because we never had the right cable converter so we postponed the training that morning and it was finally done on the 23rd of February 2016.

On February 23rd we had a meeting with some of the MOJ staff where we had an overview of what the software is about and it will be used. About 8 persons were in that section. While going through the software there some notes made on changes that need to be done on the server. After that we did a turnover of all the equipment that will be used in the process.

Training at our office on Randall Street on 27 January 2016
On the 24 of February 2016 I went at the Monrovia Central Prison to start entering prisoners’ records on to the server. Because of the changes that need to be made on the main software that was created, we started using MS Access to save prisoners information till the software is completely done and ready for use. Meanwhile I also checked on the software every morning and did some test to know if it is working. At times it was off.

Some of the challenges we faced while using MS Access are:

§  Making every prisoner understand the reason for this process but some of them sometimes put up resistance and refused to take the picture and figure print. They insist on consulting their lawyer before going through the process. They also think that their pictures will be publicised either on social media or in their community. They also think that it will have an effect on their character and will prevent them from traveling when they get out of the Prison.

§  Another challenge is that, some of the officers don’t have the basis computer knowledge so getting them to understand how the allocation of files is been done in each prisoner’s folder is a little challenging and if care is not taken some prisoner’s information will be placed into the wrong folder. Each prisoner’s folder must be named as the prisoner name and id number for example: “Benedict Joseph 1203-15” and must be saved with in the right path. The prisoner’s records are grouped according to the Gender, Age or Crime for easy reference. Each prisoner folder must contain :
  1.                                                       3 Pictures “one front view and the two sides view”
  2.                               A scanned copy of the writ of arrest
  3.                               The two thumbs’ finger prints.
§  So far we have created folders for the following  section
-  Female – in this folder we have all the females who are in prison.
-  Juvenile - in this folder we have all the males who are below 18 years.
-  Rape – in this folder we have the entire males who came with the charge of rape and other
related charges.

                    §  The issue of light has also been part of the challenges we faced. If there is no light we don’t normally work.
The things we need to get a complete record are:
  1. Create a folder and rename it with the prisoners name and ID, making sure the prisoner’s folder is in the right path
  2. Input the prisoner’s information into access data base.
  3. Take the picture of the prisoner.
  4.  Save each prisoner’s picture into his/her folder that have been created.
  5.  Take the finger print of the prisoner and save it in the folders that have been created.
Group Photo: Training at our office on Randall Street on 27 January 2016
We have not started uploading pictures on the main software because it is not fully completed.

Once the server is done we will start immediately.

It is nice working with the intake officers.

I also learned a lot from them.  They helped me to understand the type of charges and their abbreviations, how things are done in the Monrovia Central Prison and a lot more.

Being part of NATC’s meetings with the client was great and educative.

Monday, 28 March 2016

How to fix a corrupted BIOS in HP Pavilion Laptops

By Haresh Karamchandani

I received a Whatsapp message from an unknown number, saying

“Hi NATC!”

I had the mind to mark it as spam and delete, but my gut feeling told me that I should not ignore this greeting and I replied likewise, asking who this was and how could we help?

Back came the response that the fellows name was Hamza Choudary and he was sending the message from Rabat, Morocco.  Honestly, I felt a bit worried and scared of this stranger.

I, nevertheless, continued to chat. I asked him why he has contacted NATC and how could we help?
He responded that he would like to explain over a telephone conversation as it would be difficult to explain his problem by chatting. I tried to call him, but could not connect to this Moroccan number.
A few moments later he called me on WhatsApp and we began talking.

He said he found our website after extensively searching for an IT services company in West Africa. Apparently, our website was impressive enough and according to him the best in West Africa for an IT company! I thanked Hamza for the appreciation and wondered how we could help.

He went on to explain that he had a client in Lomè, Togo who purchased 16 HP Pavilion laptops from him some time ago. Now for some strange reason the laptops are unable to boot in Windows. Unable to even start in safe mode, unable to access the BIOS. All one can see is the HP Logo when powered on.

He further went on to explain that this problem may have been caused when someone who was maintaining the laptops removed the internal battery thereby corrupting the BIOS. This did not make sense to me as I know that the system battery has nothing to do with the BIOS. The system battery removal merely would reset the date and time on the machine.

My friend, Hamza insisted that this was indeed the problem and he wanted us to help resolve with a solution that he would provide. All we needed to do was send a technician to Togo and follow and implement his solution step by step.

Below was his solution:





We did not accept this work offer to travel to Togo, all expenses paid. Instead we suggested to Hamza that he saves the software on a USB and somehow manages to send it to his client in Togo for implementation.

Hamza accepted our advice and sent the USB flash drive to Togo and apparently the problem has been resolved.